Crisis Management Plan

Question: Discuss about theCrisis Management Plan. Answer: Introduction The current business scenario is surrounded with many of the challenging situations. The organisations have to deal with such sudden emergencies. The implementation of the crisis management plan provides the solutions of these hazardous situations. It is noted that application of the proper communication plan is quite beneficial for mitigating the underlying risks and resolving the emerging issues (Jin, Liu and Austin 2014). The study will shed lights on the crisis management scenario in Coles in Australia. The structured crisis management plan will be discussed in this study by concentrating on the identified issues. The analysis of the theory based perceptions will also be discussed in this study. Identification of the Crisis In recent time, Coles face a significant challenge with the public relation practices. There is the allegation against Coles was unable to sell the alternatives to the supermarket milk brands. The shoppers were very furious when the Facebook pages flooded with photos of empty shelves of other milks brands (News.com.au 2016). Along with Coles, Woolworths face the same scenario during such times. The angry shoppers exclaimed that Coles is deliberately holding back the supplies of different milk brands for selling their brands more effectively. The dairy farmers started encouraging people to purchase only the branded milk except the milk brand of Coles. Coles introduced the new pricing strategy to knock down the other milk brands. The company started selling the milk at $1/L, which was a bold move and it was transformed into the higher risks. The issue created the significant impact on the business functionalities (News.com.au 2016). Analysis of the Issues The identified issue highlights the recent crisis faced by Coles, which is a renowned retail brand in Australian market. The allegations against the company imply that the company faced most of the challenges in the decision making process. The inefficient decision making process led the business towards the crisis, which affected the business functionalities in a significant manner. It is noted that the company went against the business ethics and started knocking down the other milk brands. It affected the morale of the consumers and they alleged against the company by being very furious. The issue emerged since the management failed to make the proper communication with the associated employees (Alexander, 2014). The mismanagement of the business promotions is also one of the major reasons for such crisis scenario. The publicity in the social media was quite insignificant for the business reputation. The pictures of empty milk vessels shared in the Facebook pages made the customer s more furious. However, concentrating on such crisis scenario, it is necessary to analyse the case study by describing the theoretical perspectives of business ethics and crisis management. Theory of Crisis Management The crisis management theory indicates that the business management requires identify the proper transparency and the efforts for resolving the underlying issues. Maintaining the proper communicational transparency and implementing the proper strategic decision is beneficial for mitigating the crisis scenario (Spinks, 2015). There are some of the crisis management theories, which have the significant impact in managing the situational hazards of the organisations. These theories are discussed further: Structural Functions Systems Theory According to Snyder and Diesing (2015), the structural functions system theory is mainly depending on the high level of communication. The communication transparency plays the pivotal role in this theoretical process. If the management is efficient enough in discussing the undertaken organisational functionalities with the employees by establishing the proper communication level, it will be helpful enough in ensuring the better performance parameter. During any crisis situation, the management needs to stand up and face the people. Avoiding the situation will not resolve the conflicts. The open communication is the major weapon in managing such theoretical perspectives. Diffusion of Innovation Theory The Diffusion of Innovation Theory indicates that the organisation must share the relevant information during the situational emergencies (Sung and Hwang, 2014). Sharing the proper information regarding the crisis scenario may bring more innovative ideas to resolve the issues. When the management is sharing such information with the associated workers, they come up with alternative ideas. The application of the innovative ideas would be much beneficial for the company to take the company out of the crisis scenario. Unequal Human Capital Theory If the workplace maintains the discriminations between the diverse working groups, it may lead towards severe form of conflicts in the internal management scenario. Discriminations on the grounds of job profile, caste, race, and salary would lead the employees towards job dissatisfaction (Snyder and Diesing 2015). Automatically, the organisational productivity will be decreased due to the lack of motivations and discriminative attitudes (Ayios et al. 2014). During such time, the company may face the internal conflicts, which may affect the business functions in a significant manner. Crisis Management Model The model of crisis management is recognised through three different stages. These stages of crisis management are addressed further: Stage 1: Diagnosis of the Crisis The first stage of crisis management indicates the identification of the emergency situations that have the special impacts on the organisational functions. The managers and the leaders need to derive the sense of warning during such stage (Sung and Hwang 2014). In this case study, the management firstly needed to be concentrated about the promotional process of the milk brands. The Facebook posts and dominating the other milk brands in the market were the most insignificant decisions made by the upper management. However, once the issue was identified, it is essential for the management of Coles to monitor the decision making process and the promotional activities. Stage 2: Planning The second stage refers to the structured planning for managing the crisis situation. During the crisis situation, the management of Coles needs to talk to the employees and suggest the good strategies to be implemented. It will be helpful in mitigating the current conflicts and get the reputed position back. Stage 3: Adjustments with the Changes Change is evitable and adopting the changes can bring more efficiency in the business context. When any crisis situation arises, the company faces the difficult scenario and enormous changes (Coombs 2014). It is necessary to adopt these changes that can create the effective consequences to strengthen the organisational position. The management of Coles also needs to focus on these stages of Crisis Management Model. Incorporating these theoretical perspectives in the business context will be helpful for Coles to get out of this crisis situation. However, the management of the company has to take such initiatives to implement such strategic model. Ethical Considerations in Crisis Management The crisis is considered as the unpredictable threat that creates the negative influence in the organisational scenario, stakeholders, and industries. Therefore, it is necessary to maintain some of the business ethics, which protect the companies from these hazardous situations. The business companies needs to follow the ethical virtues that recognise the potential impacts of the community during a crisis situation. The concentration on the excellence virtue determines that the management of the company requires undertaking the significant performance for the each phases of crisis management (Weiss 2014). The integrity virtue ethics is focused on the multi-disciplined level of proper behavioural aspects that can resolve the emerging conflicts. Finally, the judgment virtue initiates the idea of the appropriate course of actions that will create the positive impacts on the organisational performance (Schnackenberg and Tomlinson 2016). Maintenance of these ethical virtues may lead the organisation towards achieving the business goals by mitigating the underlying issues. Moreover, it is even necessary to apply these codes of ethics to manage a crisis scenario. Environmental Scanning and Media The public media and the environmental scanning are the major factors for the survival of an organisation. In order to identify the organisational situation, the SWOT analysis would be much preferable. Strengths The well-known brand Product varieties Well established customer base Low price of the goods Weakness Lack of information sharing system Lack of communication transparency Ineffective decision making Opportunities Demands for the retail products and milk brands The open public media for promotions Exploring the market niches Establishment of business innovations (Grimmer, Miles, and Grimmer 2016). Threats Aggressive promotional marketing Dominating the other milk brands Presence of other branded milk or dairy farmers The identification of the environment specifies that the company has enormous opportunities to explore the business areas if the management can implement the proper business strategy (Coombs 2013). Deriving help from the media for the promotional purposes is one of the most efficient strategies for a business. However, if the business fails to use the media benefits properly, it becomes the threatening scenario for the company. The company introduced the low price of the milk. The aggressive promotions through social media were also quite inefficient step undertaken by Coles. Therefore, it is seen that the company faced such crisis situations which is affecting the business functions in a significant way. Stakeholder Analysis The major stakeholders of Coles are: Internal Stakeholders External Stakeholders 1. Employees 2. Management 1. Customers 2. Suppliers 3. Local Communities 4. Interest Groups Table 1: Stakeholders of Coles The company is committed towards engaging the stakeholders for creating the long term values. Coles is mainly focusing on providing the satisfactory returns for the associated shareholders (Wesfarmers.com.au, 2016). Therefore, the shareholders can invest more capitals for the business procedures and establishing the long term sustainability. Strategy and Tactics The crisis scenario of Coles indicates that the management took the wrong decision of promoting the milk brand through social media. Concentrating on such consequences, it can be inferred that the company requires implementing the proper business strategy, which will mitigate the emerged issues. If the company can establish the communicational transparency among the stakeholders, it will be beneficial to share the purpose or information of the business marketing (Olsson 2014). The maintenance of the proper communication transparency level will be helpful for the employees to bring out the effective performance parameter, which is essential. Moreover, when the company will share the information with the stakeholder group, it will be easier to resolve such conflicting scenario (Kim and Sung 2014). The information sharing through the effective communication channel is one of the most significant strategies that can help the organisation to mitigate such issues. Professional Presentation The study identifies the current crisis situation faced by Coles, the giant retail chain in Australian market. The aggressive promotional marketing through social media brought hazardous situations for the company. However, the analysis of the current business functionalities, it is noted that the company lacks the effective communication transparency and the high level of information sharing systems. Therefore, the management of Coles needs to pay attention towards establishing the communication transparency for sharing the necessary information. The effective communication can even create positive impacts on the business decision making scenario. Hence, the company requires focusing on implementing the business strategy and tactics wisely. Conclusion The study points out the crisis management scenario at Coles, which is a renowned retail chain in Australia. Recently, the company introduced the lower price of the milk. In order to promote the brand, the company shared the pictures of the empty milk vessels and accused the other milk brands. This step made the customers and dairy farmers much angry and they put the allegations against Coles. However, the inefficient decision making and the lack of communicational transparency are the major reasons for such crisis scenario. However, the business strategy suggests that the company requires maintaining the proper virtue ethics of business as well as implementing the proper communication transparency for sharing information. Maintaining these steps is helpful enough for the company to mitigate the crisis scenario. Moreover, the company can establish the long term value with their potential stakeholders. Eventually, such steps will lead the business towards achieving the long term susta inability by gaining back its reputation. Following such strategic decisions would be beneficial for the associated workers as well. References Alexander, D.E., 2014. Social media in disaster risk reduction and crisis management.Science and Engineering Ethics,20(3), pp.717-733. Ayios, A., Jeurissen, R., Manning, P. and Spence, L.J., 2014. Social capital: a review from an ethics perspective.Business Ethics: A European Review,23(1), pp.108-124. 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